Justification for Our Privacy Policy

Introduction

This Organization Privacy Statement provides information required by law about Organization’s online information gathering and dissemination practices. Individual pages on Organization websites may provide additional information.

In addition to the information in this Privacy Statement, Organization’s Terms of Use and Computer, Internet, and Electronic Communications Information Management Policy set forth requirements that you must follow when using Organization’s websites and technology network.

If you are in the European Union, please also review Organization’s Supplemental Privacy Provisions for Persons in the European Union. These EU Supplemental Privacy Provisions provide additional information regarding Organization’s processing of personal data you submit or disclose to Organization (or to a third party that transfers it to Organization for processing) while you are in the European Union, Switzerland, or any other jurisdiction that has enacted similar privacy laws.

Personal information

When you register for a companyaccount, company collects personal data that you submit such as your username, email address, spoken and studied languages and any other personal or preference information that you optionally enter into the Service, as well as your profile picture.

companyalso collects and generates a number of other areas of usage information automatically which includes; services metadata, log data, device information, IP addresses, third-party data and cookie information.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice. We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

We may contact you to ask you to participate in research. By participating in research with us, you confirm that you have read and agreed to the research conditions. Some of our research will use information from your companyaccount in order to give us accurate results. Results will be aggregated and may be used for marketing purposes. No personal details will be shared with third parties. All your personal information will be stored securely for the duration of the research and deleted after the publication of the results. We store your personal information only on secure servers that are held in secure facilities and have up-to-date firewall protection.

If you decide to participate in any research, your participation is voluntary and you can withdraw at any time. If you’d like to withdraw, please send an email and your request will be processed on the following working day in the UK. All your data will then be deleted from our database and excluded from the research.

Rationale for Data Usage

Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

• internal record keeping;
• improvement of our products / services;
• transmission by email of marketing materials that may be of interest to you;

in each case, in accordance with this privacy policy.

We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances.

For the delivery of direct marketing to you via e-mail, we’ll need your consent, whether via an opt-in or soft-opt-in:

• soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular product/service, and we are marketing similar products/services). Under “soft opt-in” consent, we will take your consent as given unless you opt-out.
• for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we’ll provide.
• if you are not satisfied about our approach to marketing, you have the right to withdraw consent at any time.

When you register with us and set up an account to receive our services, the legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

Information Collected by Third-Party Tools

We might collect personal information from various sources, including business partners and public databases. This data may be integrated with existing information to better serve and identify potential clients and others who might be interested in our services.

Data Security Procedures

Ensuring Data Integrity and Security

Despite our robust measures to protect your personal information, no transmission method over the Internet is completely secure. We implement industry-standard safeguards against data loss, theft, and unauthorized access. Personal information is password protected, and access is strictly limited to necessary personnel. We cannot guarantee 100% security for data transmitted over the Internet; therefore, you are responsible for maintaining the security of your own digital environment.

Policy for Linking to Other Sites.

Our website may provide links to websites of our partners, advertisers, and affiliates, which could be of interest to you. However, these external sites are governed by their own privacy policies, which might differ from ours. We do not oversee the privacy practices of these sites and, therefore, do not take responsibility for any information you may provide while visiting such sites. We advise you to review the privacy policies of these websites before making any personal data submissions.

Changes to this Privacy Notice

We continually adapt and modify our Privacy Policy to align with the latest industry standards and regulatory requirements. This document is live and may be updated without prior notice to reflect changes in our data processing practices or relevant legal stipulations. Each time we make a change, we will update the effective date at the top of this Privacy Policy. We urge you to review this page frequently to stay informed of any adjustments. For substantial changes, additional notice may be provided through direct communication channels like email or on-site notifications, ensuring you remain fully aware of the type and extent of the data we collect and how we use it.

International Privacy Standards

If you have any concerns or questions about how your personal data is processed, or if you wish to exercise any of your legally guaranteed rights, please reach out to our data protection officer directly. Our team is committed to providing clear, comprehensive responses and facilitating your rights to access, correct, delete, or restrict the processing of your data. If you feel that our efforts do not fully address your concerns, you have the right to file a complaint with the appropriate data protection authority in your jurisdiction, ensuring that your grievances are heard and addressed by an independent body.

How Cookies Improve User Experience

Our website uses cookies to track user activities and gather valuable information about site usage patterns. This enables us to provide a more personalized and efficient user experience. Details on how cookies are used can be found in our Cookies Policy.